EDMS

A customized Electronic Document Management System (EDMS) designed to securely capture, organize, and manage enterprise documents, while providing full control, auditability, and workflow automation within client-controlled environments.

Challenge

Organizations managing large volumes of documents often struggle with fragmented storage, limited searchability, and insufficient governance controls. Traditional file-based systems make it difficult to enforce retention policies, track document access, or integrate document workflows into existing business processes.

The challenge was to deliver an EDMS that could:

• Centralize document storage across departments and systems
• Enable fast, accurate retrieval of documents and metadata
• Enforce strict access controls, audit trails, and compliance policies
• Automate document processing and approval workflows
• Operate within secure, on-premises or private infrastructure environments

Solution

A fully customized EDMS tailored to the client’s operational and compliance requirements. The system provides centralized document ingestion, structured storage, and powerful search capabilities, allowing organizations to efficiently manage documents throughout their entire lifecycle.

Documents can be captured through multiple channels, automatically indexed using metadata and content extraction, and routed through configurable workflows for review, approval, and archiving. Fine-grained permissions and comprehensive audit logs ensure that all document access and modifications are fully traceable.

The solution is designed for deployment within the client’s own infrastructure, enabling full data ownership, adherence to internal security policies, and alignment with regulatory obligations.

Key Features

• Centralized document repository with structured metadata management
• Full-text search across document contents and attributes
• Automated document ingestion and classification
• Configurable workflows for review, approval, and retention
• Role-based access control with comprehensive audit logging
• Secure on-premises or private-cloud deployment options